Executive Administrative Assistant
Saint Petersburg, Russia
12 дней назад

Responsibilities :

  • Coordinate and monitor efficiency of all the administrative assistants of Philip Morris Izhora factory, ensuring full satisfaction of management team and employees of related departments;
  • Evenly distribute the workload between all administrative assistants, plan and organize backup process in case of team members absence;
  • Work on various projects within the factory or department processes.

  • Initiate and implement projects aimed at improving processes, existing practices by all team of administrative assistants;
  • To create and update the manual of key processes and practices of administrative assistants;Provide feedback on the work of each administrative assistant in the framework of annual performance evaluation;
  • Provide administrative support to management :

  • clerical work, travel and visa support;Creation, renewal and checking of data bases;Preparation of needed documents on request;
  • Coordination with other functions, departments;Written and verbal translation (on request);Organization of events, meetings, conferences both internal and external;
  • Participation in various projects. Requirements :

  • University degree;3+ years experience on same position;Fluent EnglishStrong analytical, communicational and organizational skills;
  • Experience of clerical work, travel support organization;MS Office experienced user;Grammatically correct oral and written language;
  • Ability to work in stressful situations and under pressure with different stakeholders;Multitasking;Problem solving.

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