Coordinate and monitor efficiency of all the administrative assistants of Philip Morris Izhora factory, ensuring full satisfaction of management team and employees of related departments;
Evenly distribute the workload between all administrative assistants, plan and organize backup process in case of team members absence;
Work on various projects within the factory or department processes.
Initiate and implement projects aimed at improving processes, existing practices by all team of administrative assistants;
To create and update the manual of key processes and practices of administrative assistants;Provide feedback on the work of each administrative assistant in the framework of annual performance evaluation;
Provide administrative support to management :
clerical work, travel and visa support;Creation, renewal and checking of data bases;Preparation of needed documents on request;
Coordination with other functions, departments;Written and verbal translation (on request);Organization of events, meetings, conferences both internal and external;
Participation in various projects. Requirements :
University degree;3+ years experience on same position;Fluent EnglishStrong analytical, communicational and organizational skills;
Experience of clerical work, travel support organization;MS Office experienced user;Grammatically correct oral and written language;
Ability to work in stressful situations and under pressure with different stakeholders;Multitasking;Problem solving.